REQUEST FOR QUALIFICATIONS: Commissioning Services for the Robeson County Jail Medical Suite Addition
OVERVIEW/PROJECT DESCRIPTION
Robeson County is requesting statements of qualification from Professional Commissioning Services Providers interested in Commissioning HVAC, Plumbing, Lighting Control Systems in compliance with C408 of the 2018 North Carolina Energy Conservation Code (2018 NCECC). The project, a Medical Suite Addition at the Robeson County Jail in Lumberton, NC, consists of a new one-story addition of approx. 6,700 SF. The Commissioning Authority (CxA) will be contractually obligated to the Owner, Robeson County, and will become a member of the project team. The CxA will provide third party services to the Owner and will have no affiliation or conflict of interest with other members of the project team. Owner Project Requirements (OPR) will be developed with the selected Provider for use in negotiating fees.
Commissioning (Cx) will include:
HVAC Systems
Plumbing Systems
Lighting Control Systems
Integrated Automation Systems
Commissioning (Cx) may include the following:
Review of design documents at 100% Design Documentation, 60% Construction Documentation, and 100% Construction Documentation
Develop a commissioning plan and specifications
Assistance with value engineering decisions
Submittal Review
RFI Review Assistance
Pre-functional Checklists
Functional Performance Testing
TAB Verification
TAB Report Review
Final Commissioning Report
Written statement confirming system commissioning to applicable code officials using Appendix C1 of the 2018 NCECC.
Closeout
Submittal data
Manufacturers’ O&M manuals
Control drawings
Recommended schedules for ongoing testing and maintenance
Narrative describing how each commissioned system is intended to operate (including recommended setpoints)
12.Warranty Visit
13.Opposite Season Testing
TARGET SCHEDULE:
Design Development: Completed
Construction Documents: March 2025
Bidding: June 2025
Construction: Start - September 2025
End - Oct / Nov. 2026QUALIFICATION REQUIREMENTS
To qualify for consideration, firms must meet the following qualifications:
The project CxA team must have a principal-in-charge that is a Professional Engineer in the State of North Carolina.
The CxA firm must currently hold one or more of the following certifications:
AEE – Certified Building Commissioning Firm (CBCF)
ACG – Certified Membership
BCA – Certified Commissioning Firm (CCF)
NEBB – Building Systems Commissioning Certification
The County prefers a Commissioning Firm/Professional with an office/s that is/are within 100 miles of Lumberton.
Please note: this project requires Section 909 Smoke Control Testing. If qualified, the CxA may self-perform this testing or sub-contract through a firm that is qualified for Section 909 Smoke Control Testing.
SUBMISSION REQUIREMENTS
Interested Commissioning Firm shall submit three (3) original hard copies of Letter of Interest/Statement of Qualifications not exceeding Ten (10) double-sided 8.5”x11” pages with responses to each selecting criteria in your response.
In selecting the Commissioning Authority, the selection committee will take into consideration qualification information including the following factors. If using a sub-consultant firm, clearly identify each firm’s responses grouped by firm:
Specialized or appropriate expertise in the type of project.
Past performance on similar projects.
Adequate staff and proposed commissioning team for the project.
Current workload and State or County projects awarded.
Proposed commissioning approach for the project including commissioning team and consultants.
Recent experience with project costs and schedules.
Project administration capabilities.
Proximity to and familiarity with the area where the project is located.
Record of successfully completed projects without major legal or technical problems.
10.Other factors that may be appropriate for the project.
Include one sample document, for each of the below, from a past relevant project for Cx. Confidential information can be redacted. Sample documents do not count towards the page limit.
Final Commissioning Report Executive Summary.
Design review comments log and resolution.
Commissioning Issues log and resolution.
If using a sub-consultant firm, describe how the prime consultant and sub-consultant team will be organized, by indicating formal reporting lines and informal lines of communication in a proposed organization chart. Provide clarity on how much involvement each team member will have. It is important to identify the geographic location of the firm as well as the key team members and sub-consultants, and to the extent that any of the key team members are not local, to provide clarity on their ability to fully participate in a highly interactive and collaborative environment.
DUE DATE AND DELIVERY
Proposals shall be delivered in a sealed package to the Robeson County Manager's office. Contact and location listed on the cover of this RFQ: Proposals are due by 5 pm on February 28th, 2025. All inquiries should be directed to Tammy Freeman who is the single point of contact for this RFQ.
CLARIFICATIONS AND ADDENDA
Should you find discrepancies in the RFQ documents, or if the meaning or intent of any part is unclear, written clarification may be requested, no later than seven (7) working days prior to the proposal due date, from the Issuing Office, which may issue a written Addendum to the RFQ.
Verbal explanations or instructions with respect to the RFQ will not be binding; only written Addenda may be relied upon.
The County reserves the right to waive all formalities regarding this RFQ.
Contact: Tammy Freeman, Clerk to the Board 910-671-3022
Robeson County Admin Center Robeson County Manager's Office 550 North Chestnut Street Lumberton, NC 28358
